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AnyDoc®Patient Records

AnyDoc®Patient Records™ can eliminate the time-consuming and error-prone manual data entry, classification and indexing of patient records that can often result in delays in getting critical patient information when needed.

• Minimize time-consuming manual sorting of patient records
• Reduce labor costs associated with manual data entry
• Improve patient care with quick document retrieval
• Automatically index patient records for accurate archiving
• Decrease physical storage space and associated costs

Is your department wading through stacks of incoming patient records that need to be quickly sorted by patient and identified by the type of document? And how much time is wasted searching for lost or misfiled documents, impacting labor costs and patient care? To end the pain of manual processing, more and more care providers are reaping the benefits of using an automated solution for document and data capture, classification and archiving of patient records.

The electronic patient record represents a central collection and management of all data and documents concerning the entire treatment progression of a patient. Patient records often consist of a multitude of documents that are prepared and compiled over a period of time by various medicinal and clinical departments in different formats (text, graphics, images, etc.). A comprehensive patient record usually contains non-medical documents as well, such as correspondence with insurance companies and the family doctor, invoices, prescriptions and an abundance of forms - all critical information needed for proper patient care. In some cases, a hospital can have more than 500 types of patient records! With so many different types of documents, even the same type of form may be in a different format. This variety can slow down processors as they hunt for the correct data on the form to enter into your system.

Virtually eliminate the need to manually sort and identify the volumes of documents that can make up a comprehensive patient record.

By automatically identifying and sorting patient records into the appropriate patient file, most manual pre-sorting is eliminated and the element of human error is removed. AnyDoc Patient Records also allows you to capture critical information from records without searching through the pages of text, greatly speeding up processing time. Captured data can be automatically verified against existing databases, improving accuracy and minimizing data entry. In addition, relevant information such as insurance policy number, patient number, CPT codes, diagnosis codes or the treatment date can be automatically recorded and integrated during the indexing process.

With auto-indexing, patient records are quickly indexed and can be accessed at a later date with just a few keystrokes. This means valuable time can be saved that may have previously been spent searching for records that were incorrectly identified or misfiled into the wrong patient record.

Individual patient documents can be digitized as a unit and automatically identified and sorted into the correct patient record file. Then the document images and index information can be easily and securely passed to any archiving or electronic storage system. And, when patient loads are at peak levels, AnyDoc Patient Records is flexible enough to keep up with the volume of patient records generated by the hospital or clinic staff without backlogs or bottlenecks occurring.

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